Non-Profit Organisations - Custom Database and Web Based Software Systems

  • For Community Support Management - database software
  • Rental Management Software - Custom Database
  • Meeting Management Software
  • Custom office and web-based databases


Non Profit Custom Database

Custom Databases...

Using our standard base product(s) and components, OST Database Group can assist non-profit (not for profit / third sector) and charity organisations and groups to manage key functions and processes such as:

  • Client and member relationship management, ...
  • Resources - assets, equipment, employees, documents, ...
  • Case and Group Management, ...
  • OH&S - safety information, meetings, safety audits, stats, ...
  • Admin - purchases, timesheet tracking, invoicing, ...
  • Leadership - management reporting, ...
  • Others - customised to your needs, ...

Customisation to your specific needs is a critical component - to ensure that the final system is suited to your workflow and your information management requirements.


A well-considered customised database can save an organisation or group substantial time and money in administrative and project management costs - optimising workflow and information management.


Our team of experienced developers can quickly prepare and/or customise a system to include such features as:

  • Client, quote and order details
  • Supplier, purchase order and delivery details
  • Expediting and logistics tracking and management
  • Job, activity and project management
  • Asset, staff and document management
  • Products and parts
  • OH&S details, reporting, stats, etc.
  • Training and meeting details and logs
  • ... 
Computer system support and prototyping

System Support and Renovations...

The extensive development experience held by our staff allow us to undertake both intricate updates and renovations of existing system as well as the preparation of complex custom database components, features, 3rd party product links and complete projects. Some of the renovations and customised items that we have tackled to date include:

  • Renovations of and add-ons to existing database systems.
  • Links to such products as MYOB, Microsoft® Word, Microsoft® Excel, Microsoft® Outlook, Dymo & other third party systems.
  • Complex graphical reporting.
  • Features that tie in with 3rd party products such as WIN2PDF.


Quite a number of clients find it difficult to clarify their needs because they cannot visualise the individual components of their system. They often need to interact with the screen(s) they will be entering data into, the application flow, and the format of the reported output.

Our prior education and ongoing experience in software development have reinforced our need to use prototypes wherever possible to help clarify client and user requirements. These prototypes provide not only a visual representation of the final system, but they also provide partially working models that allow users to put hand on keyboard and mouse so they can interact with the various components.

Base Products and Templates

Not for profit custom database systems

For Community Support Management

For Community Support Groups and Organisations

Supporting people in need, plus running and organising projects and groups is demanding enough without having to be constantly bogged down in administrative obligation and compliance.  For Community Support Management supports you with your administrative overhead and provides you with a full client, group and organisational management system

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For Rental Management

For Any Business, Organisation, Group or Individual that Manages a range of Rental Properties

If you manage multiple rental properties (say for a third sector organisation) a system to track clients, properties and banking can be invaluable.  Staying on top of current commitments, payments, tenancy, maintenance, and such like is critical, and a dedicated database system can better automate and structure your compliance obligations, reduce risk and stress, and save you time.

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For Any Business or Organisation

If keeping yourself well organised and in touch with your prospects and clients is a priority, then Focus will drive your marketing.  Whether you are marketing through ads, directories, cold calling, network meetings, or other approaches, Focus will keep your marketing on track.

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Meeting Management Software


For Any Group or Organisation with Meeting Agendas, Minutes and Actions

If you have difficulty finding when and where something was minuted or agreed to by people within your office, organisation or group, MinuteKeeper will assist.  Designed to manage all meeting types within an organisation, MinuteKeeper centralises all meeting information, decisions, actions, and associated documentation.

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MinuteKeeper (Web)

For Any Group or Organisation with Meeting Agendas, Minutes and Actions

Centralize your meeting agendas, minutes, actions, and associated documentation.  Allow attendees and others to schedule meetings, notify attendance, review meeting agenda and minutes, add agenda items, and provide follow-up and feedback on meeting minutes and actions.  For organisations and groups with geographically dispersed meetings, MinuteKeeper (Web) is an excellent management tool.

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For Electrical Tagging (and Asset) Management

For Any Business, Organisation or Department

All businesses, organisations and government departments in Australia have an obligation to have their electrical equipment tested and tagged regularly.  A system to remind you about items requiring testing and tagging, servicing, maintaining, updating, loaning, and/or returning would be beneficial in terms of compliance and risk management, in reducing stress, and in saving time.

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